Management Support Assistant

Management Support Assistant

Location: Belfast
Hours: Full-time, 37 hours per week
Pay Rate: £14.35 per hour

Key Responsibilities

• To provide administrative and secretarial support for the Chief Executive and Office of the Chief Executive as required.
• To supervise and manage the performance of any assigned staff to actively ensure their development in line with corporate procedures.
• To deal with incoming and outgoing calls for the Chief Executive and the Office of the Chief Executive.
• To process confidential incoming mail, internal and external, and distribute and copy on a daily basis.
• To prepare minutes and agendas for meetings and service them as required.
• To type confidential letters and reports (including committee reports) as directed from handwritten notes or dictation.
• To organise meetings as required including hospitality for meetings, room bookings, lunches and refreshments as required.
• To maintain and develop any filing systems in operation as directed.
• To requisition and receive goods, supplies and equipment as directed in line with council procedures.

Essential Criteria

Applicants must have at least one year's relevant experience in each of the following three areas:

1. carrying out administrative duties, including supporting a team with diary management and organising appointments and meetings;
2. liaising with senior management and professional officers; and
3. servicing meetings including taking minutes and organising agendas.

Apply Now!
Take the next step in your career and join a rewarding role with our client. Apply today or contact Robyn Barry at Robyn.Barry@stafflinerecruit.com

To be shortlisted for this role all applicants MUST meet the essential criteria. Please note that these roles may be filled quickly but your CV will be kept on file for future similar roles. As there are so many applications, unsuccessful candidates may not be contacted.

Successful candidates may need to apply for an Access NI Certificate with Staffline regardless if you already have a valid certificate. It will be a cost of between £16 - £32 depending on clearance level.